SCOOP Vice-Chair named Scottish Library and Information Professional of the Year

We’re very pleased to announce that SCOOP’s Vice-Chair Fiona Laing, who is Curator of Official Publications at the National Library of Scotland has been named Scotland’s Library and Information Professional of the Year. Fiona was presented with the award on Monday at CILIPS annual conference by Michelle Elkington from Bolinda, who sponsored the award. The nomination recognised Fiona’s work on the Scottish School Examination Papers Digitisation Project, the Legal Deposit programme and her invaluable contributions to SWOP and SCOOP.    

Fiona’s achievement was covered by The Bookseller (which sadly doesn’t mention SCOOP, SWOP or the Government Information Group)!

Fiona Laing awarded Scottish Library and Information Professional of the Year
Fiona Laing with Michelle Elkington from the sponsors Bolinda (credit: Charlie Sherry)

SCOOP Survey 2018

The Standing Committee On Official Publications (SCOOP) is canvassing its members (and non-members) to find out what they think of its current activities and what they would like to see us do in the future.

We would like to hear your views on SCOOP and get feedback on what we can do for (and with) our members so we have put together a short survey here.

We will be grateful if as many people as possible can complete it: if you have colleagues who you think might be interested in taking part in the survey, please send the link on to them.

Thanks in advance.

Steven Hartshorne

Secretary of SCOOP

Official Publications stalwart honoured.

On 8 November at a ceremony in London, Valerie Nurcombe received the Walford Award from CILIP’s Knowledge and Information Management Group (formerly ISG). The K&IM Walford Award is presented to an individual who has made a significant contribution to the information world. Former Chair of the Standing Committee on Official Publications (SCOOP) Alastair Allan writes:

Valerie was SCOOP Secretary (under the name of Valerie Bradfield) from its formation in 1971.  In its early years Valerie took on both the roles of Treasurer and Secretary and stand-in Chair for Bridget Howard.  When I took over as Chair she shed the job of Treasurer to the ISG.  She continued as Secretary until the later 1990s.  During that time she organised a series of mightily successful seminars.  For one of them in Red Lion square we had over 300 attendees.  For another three we had over 200.  She also edited a series of books and conference papers derived from these seminars which were very well received, for example,  ‘Whitehall and Westminster, proceedings of a one day seminar on British and European official publishing‘, 1988.

Valerie is an expert in the field of Official Publications and an experienced librarian who has significant talent and many of us do owe her a great deal.

Andrew Coburn (who succeeded Alastair as Chair) adds ‘Valerie was always willing to offer her assistance and advice even after she had stepped down from her formal positions on SCOOP. She was full of ideas and suggestions which enabled us to continue the Committee as an active player in the field.’

Print Still Matters: the Future

The Standing Committee On Official Publications (SCOOP) would like to hear your views on the Print Still Matters website. The site aimed to give an overview of the print Official Publications collections held in libraries in the UK.

The website however has not been updated since 2013. Keeping it maintained and updated is difficult and to do a full and proper revision will incur costs. We have devised a short survey (six questions) to try and find out how much it used and to help us make an informed decision as to whether and how to continue it.

The survey is available here.

We will be grateful if as many people as possible can complete it, ideally in the few weeks or so, in order that SCOOP can consider the results as soon as possible and decide what to do next.

Thanks in advance.

Steven Hartshorne

Secretary of SCOOP

Andy Zelinger – the new Chair of the Standing Committee on Official Papers

I’m posting on the blog in order to say a rather belated hello, and to introduce myself as the new Chair of SCOOP.

First off, I would like to pay tribute to my predecessor, Andrew Coburn, for the excellent work he has put into helping develop the activities of SCOOP over the past few years. In reading Andrew’s “farewell” post last month I was struck by just how much SCOOP has achieved during his tenure. For my own part I have found the Print Still Matters website and the Relegation Guides to be very useful indeed.

A bit about myself. I work as Resources and Collections Librarian in the House of Lords Library. In essence my role is to lead the collection management and development of the Library’s information resources. As you would expect of a parliamentary library, official publications (and particularly parliamentary publications) in both print and online formats are central to our collection. Along with the Commons Library we are one of the few organisations that still hold a complete set of House of Lords Papers. We were recently involved in a project to digitize this material in partnership with the National Library of Scotland and ProQuest.

I have a strong interest in official publications. However, since becoming involved in SCOOP last year I’ve realised my knowledge pales in comparison to the expertise of SCOOP colleagues, and I’m looking forward to drawing on that wealth of knowledge in order to carry out the responsibilities of Chair to the best of my ability. Please don’t hesitate to contact me if you want to discuss any issues related to official publications.

Andy Zellinger, Resources and Collections Librarian, House of Lord Library

Hail and farewell!

After seven years as Chair of the Standing Committee On Official Publications (SCOOP) I am standing down. I am delighted to say that Andy Zelinger, Resources and Collections Manager at the House of Lords is taking over from the next meeting (in September).

I joined SCOOP in 1987 and took over as Chair in 2010 so I served four more years in post than I originally agreed and it’s high time there was a change. In my period in office there have been number of achievements with which I am delighted to have been associated. The two most important happened at about the same time.

SCOOP Print Still Matters is a website compiled in 2012 by SCOOP’s then Secretary, Peter Chapman. It attempts to list all the major library and information collections in the UK which hold official publications, and what exactly they have. The work was prompted by discussion on producing a new edition of the House of Commons Library’s, ‘Parliamentary Holdings in Libraries in Britain and Ireland‘ (PHIL) 1993. Peter wrote to as many public, academic and other relevant libraries to gather information then created the website.

At roughly the same time we had an email from Steven Hartshorne of Bolton libraries, asking what help or advice we could give in deciding which official publications could be disposed of or sent to closed store. This has been an increasing problem for libraries, academic as well as public, who have seen an increased demand on physical library space from many quarters. This is accompanied by the mantra ‘it’s all on the internet’, which shows a surprising ignorance of the digital landscape. While it is true that more and more official publications are available online it is not explicit to the user what is available where. Publications can still be moved, updated or deleted without notice. Date parameters of online collections are not always obvious and other, especially older material, may still not be digitised. Some historical collections that have been digitised are available freely, whilst others are not.
Nonetheless SCOOP – largely in the person of Alastair Allan, my  predecessor as chair – compiled a series of ‘Relegation Guides’ under various headings. They detail what was published and seek to identify what is commonly available or not and what is likely to be in demand. These aim to give guidance to those under pressure for space.

Those two efforts indicate the important work  that SCOOP has done. Towards the end of my time I also edited contributions by SCOOP members to ‘British Librarianship and Information Work 2011-15’. I will blog about that in a few days so won’t say more now, except that the range of issues covered indicates that there is still a role for SCOOP.

A couple of years ago we revised the membership requirements for SCOOP meaning that in effect anyone working in Library and Information services can attend. We would welcome more people at meetings or even as ‘corresponding’ members. The aforementioned Steven Hartshorne has now become Secretary of SCOOP and you can contact him if you are interested.

Andrew Coburn, retiring Chair of SCOOP

SCOOP Online OP Showcase

Further to our earlier post on the changes to Parliamentary Publishing, there has been additional clarification from TSO on the status of House, Command and Legislation Papers: these are unaffected by the changes and will still be available in hard copy. Also unaffected are materials published before 1 April 2016.

It has also been confirmed that the although PDFs of parliamentary documents will no longer be assigned ISBNs by TSO. Other publishers, such as Dandy, have made the decision to attach their own ISBNs to the PDFs they supply.

With all these changes SCOOP thought that it would be timely and useful for all those dealing with Official Publications to be able to review the various online products available. With this in mind, on Wednesday 11th May  at CILIP HQ we will be holding demonstrations of TSO’s Official Publications Online, Dandy’s Public Information Online, and ProQuest’s Parliamentary Papers website. The session will start at 2pm and is open to anyone interested in online OP provision. If you would like to attend or have any questions, contact me using the form below.

Steven Hartshorne, Information and Enquiry Service Officer, Bolton Library and Museum Services / Secretary of SCOOP